IMPACS - Internal

Important information about special circumstances

This is both a summary and explanation of key points. Please see http://www.aber.ac.uk/en/academic/special-circumstances/ for the official information.

What are special circumstances?

Special circumstances include situations such as: short or long-term illness, severe financial problems, major accommodation problems, bereavement or other personal compassionate grounds.

If you are struggling due to a disability or learning difference please email This email address is being protected from spambots. You need JavaScript enabled to view it.

How does submitting circumstances help?

You will NOT be given extra marks. The university system aims to ‘level the playing field’ by allowing departments to recommend:

  • For all students: an opportunity to resit failed modules for no resit fee in the August supplementary exams
  • For undergraduates in Part 2 (year 2 upwards) and taught M.Sc. students: to recommend a chance to resit failed modules for full marks rather than the usual capped marks in Years 2 and above. If your results are good despite the circumstances, yet appear to be out of line with the rest of your unaffected Part 2 marks when we consider your overall degree result at your final exam board, we will consider the evidence if you are very close to a boundary between degree classes. This might affect the final recommendation.
How to tell the department
  1. Complete a special circumstances form available from boxes on the wall by the Computer Science office hatch, or from here. You MUST give enough detail to show the module work that was affected. So state the module code, whether it was the exam or assignment (and which assignment if more than one). Most importantly put down the dates of the period during which you were affected AND the dates of the work affected, and DESCRIBE the impact of the circumstances on your work. The board is not allowed to make assumptions. A broken arm may or may not affect someone’s work. You must tell us HOW your work has been affected. For example in the case of a broken arm was it your writing hand? Was your typing speed affected?
  2. Submit evidence to back your claim along with your form. This might be: a note from your doctor, or a letter from the counselling service if you are seeing them. If you have had a family bereavement you will need to provide an order of service or obituary notice. We can take copies if you want to keep the original. If you are unsure about what evidence to submit, email This email address is being protected from spambots. You need JavaScript enabled to view it. to arrange an appointment to chat with someone. If you want, you can put the evidence in a sealed envelope, marked 'confidential'. Put your Full Name and Student ID number on the envelope.
  3. Evidence will be treated in accordance with the University's Statement on Confidentiality and will only be used by Examination Boards to assess its impact on your performance on the relevant assessments. You will not be disadvantaged by submitting this special circumstances information.
  4. Take a copy of the form and evidence to each department teaching affected modules. For Computer Science you can take your form and evidence to the Main Office in reception.
When to tell the departments

As soon as possible after the event and BEFORE the exam boards are held. Computer Science will send out a reminder by email giving you a deadline. If you have problems obtaining evidence before this deadline, email
This email address is being protected from spambots. You need JavaScript enabled to view it.

Warning: Don’t just wait and see!

You cannot appeal results on the basis of special circumstances which “could reasonably have been notified to departments before the Examination Boards” so be realistic about how you are being affected and act now.